Overview
The Team Prompt Library provides instant access to over 250 built-in prompts for common tasks, plus custom prompts created by your team. This centralized repository helps you quickly find and apply prompts for specific workflows without recreating them from scratch.
Learning Objectives:
Navigate to the Team Prompts tab in the right panel
Distinguish between Shared Prompts and Built-in Prompts
Browse prompts by category or search for specific needs
Copy and apply prompts directly into your chat
Create and contribute custom prompts to your team library
Prerequisites
You'll Need:
Access to a workspace with Team Prompt Library enabled
Active workspace membership
At least one chat session to use prompts with
Note: The Team Prompt Library feature is available on Starter, Best-of-Breed, Professional, and Enterprise plans.
Accessing the Team Prompt Library
Navigate to the Library
Navigate to the right panel of your main workspace view
Hover over the tab icons in the right panel to see tooltips
Click the "Team Prompts" icon (represented by a 📋 clipboard icon)
Result: The Team Prompt Library opens, displaying two main sections: Shared Prompts and Built-in Prompts.
Tip: The right panel may be collapsed. If you don't see the tabs, click the left-facing arrow (◀️) at the far right edge of your screen to expand it.
Understanding the Library Layout
The library is divided into two main sections:
Shared Prompts (Top Section)
Contains custom prompts created by your team members
Designed for your team's specific workflows and use cases
Shows author name and creation date for each prompt
Can be edited or deleted by workspace administrators
Built-in Prompts (Bottom Section)
Contains 250+ pre-made prompts created by TeamAI
Organized by categories like Marketing, Development, HR, Sales
Available to all workspaces automatically
Cannot be edited or deleted
Updated regularly by TeamAI
Result: You can browse both sections independently using scroll bars.
Note: The number of Built-in Prompts grows over time as TeamAI adds new prompts based on user feedback and common use cases.
Browsing and Using Prompts
Navigate Through Prompts
Scroll through the Shared Prompts section to view custom team prompts
Scroll through the Built-in Prompts section to explore available categories
Click on category headers in the Built-in section to expand or collapse categories
Use the search bar at the top of the library to find prompts by keyword
Result: Prompts display with their title, brief description, and usage count if applicable.
Tip: Use search terms like "email," "code," "blog," or "analysis" to quickly find relevant prompts.
Apply a Prompt to Your Chat
Click on any prompt to view its full content in a preview panel
Review the prompt content to ensure it matches your needs
Click the "▶" button (clipboard icon) next to the prompt
Fill in required user input if a pop-up form appears (some prompts require specific information)
Click "Use This Prompt" in the pop-up form
Result: The prompt text appears in your chat input, ready to send to the AI.
Note: You can edit the prompt after pasting to customize it for your specific needs before sending.
Best Practices
Create a shared prompt for recurring tasks: If your team frequently uses the same prompt structure, click "Create Shared Prompt" in the Team Prompt Library and add it to your Shared Prompts collection.
Star frequently used prompts: Click the star (⭐) icon next to prompts you use often. Starred prompts appear at the top of their sections for quick access.
Browse Built-in Prompts first: Before creating custom prompts, explore the Built-in collection. Many common needs are already covered with well-tested prompts.
Use descriptive names for shared prompts: When creating team prompts, use clear names like "Customer Support Response Template" rather than generic names like "Template 1."
Tag shared prompts by department: Add tags like #marketing, #dev, #hr when creating shared prompts so team members can filter by their role.
Keep prompts up to date: Review and update shared prompts quarterly to ensure they reflect current workflows, products, and company information.
Test prompts before sharing: Test a prompt in a private chat first to ensure it produces good results before adding it to the Shared Prompts library.
Common Questions
Q: Can I create my own custom prompts?
A: Yes. Click the "Create Shared Prompt" button at the top of the Shared Prompts section. You'll need editor permissions to create shared prompts.
Q: How many Built-in Prompts are there?
A: TeamAI currently provides over 250 built-in prompts, with new ones added regularly based on user requests and common use cases.
Q: Can I edit or delete Built-in Prompts?
A: No. Built-in Prompts are managed by TeamAI and cannot be modified or removed. You can only edit or delete Shared Prompts that your team created.
Q: Are Shared Prompts visible to everyone in my workspace?
A: Yes. By default, shared prompts are visible to all workspace members. Administrators can set permissions to restrict who can create or edit shared prompts.
Q: Can I export prompts for use outside TeamAI?
A: Yes. Copy any prompt and paste it into external documents, but note that variables and dynamic features may not work outside the TeamAI environment.
Q: How do I suggest a new Built-in Prompt?
A: Use the "Suggest Prompt" link at the bottom of the Built-in Prompts section. TeamAI reviews user suggestions monthly for inclusion in future updates.
Q: Do prompts work with agents?
A: Yes. You can copy prompts and use them in agent conversations. Some prompts are specifically designed for agent delegation and include instructions that agents can follow.
Q: Are prompts included in workspace backups?
A: Yes. Shared Prompts are included in workspace backups. Built-in Prompts are managed centrally by TeamAI and are always available.