Overview
TeamAI's shared team prompt library enables you to save, organize, and share AI prompts across your entire workspace, eliminating the need to repeatedly write complex prompts while ensuring consistent AI outputs across your team.
Learning Objectives:
Access and navigate the team prompt library
Execute existing team prompts with dynamic variables
Create custom team prompts with variable fields
Organize prompts using folders, pins, and favorites
Prerequisites
You'll Need:
Active TeamAI account
Access to a TeamAI workspace
Basic understanding of AI prompt writing
Ideas for prompts to save or share
Accessing the Team Prompt Library
Navigate to the right sidebar in TeamAI interface
Look for the vertical panel on the right side of your screen
Click "Team Prompts" option (third option down)
This opens the shared prompt library containing built-in and custom prompts
Browse available prompts organized in folders
TeamAI includes approximately 200 built-in prompts to start
Result: You now have access to your workspace's complete prompt library.
Execute Pre-Built Prompts
Browse through available prompts in the library
Explore folders to find prompts matching your current need
Click on a prompt that matches your requirements
The prompt will open for execution
Fill in dynamic variables if prompted
Complete any pop-up fields for customizable elements (marked with double brackets during creation)
Select appropriate mode if needed
Choose web mode for internet access when required
Click "Send" to execute the prompt
Result: The AI processes your customized prompt and provides the requested output.
Tip: Dynamic variables allow prompt customization without changing the core structure - simply enter your specific information in the pop-up fields.
Creating Custom Team Prompts
Creating custom team prompts allows you to standardize frequently used instructions and share them with your team.
Navigate to "Shared" section in Team Prompts
Click on the "Shared" tab within the prompt library
Create organization folder (optional)
Click the "+" button to create a new folder for categorization
Click the "+" next to the folder where you want to store it to create a new prompt.
This opens the prompt creation interface
Enter descriptive prompt name
Use clear, specific names (e.g., "Story Prompt," "Product Analysis Template")
Write your prompt content
Include all necessary instructions and context
Add dynamic variables using double brackets
Format:
{{variable_name}} - the text inside brackets becomes the field labelExample: "Tell me a detailed story about {{topic idea}}"
Select AI model for this prompt
Choose the most appropriate model for your prompt's purpose
Click "Create" to save
Result: Your new team prompt is now available to all workspace members.
Note: Whatever you write inside the double brackets will appear as the label in the pop-up window when users execute your prompt.
Organizing Team Prompts
Create descriptive folder categories
Use clear names like "Content Writing," "Research," "Data Analysis"
Move related prompts into appropriate folders
Use move the function to categorize
Add personal favorites
Click three dots next to prompt → "Add to favorites"
Creates personal shortcuts for your most-used prompts
Result: Well-organized prompt library enables quick discovery and reduces search time.
Tip: Avoid pinning too many prompts as this creates interface clutter.
Best Practices
Use specific, descriptive naming: Help team members quickly identify prompt purposes and appropriate use cases
Group similar prompts together: Create logical folder structures that match your team's workflow patterns
Include clear instructions: For complex prompts, add guidance about required information for dynamic fields
Test before sharing: Verify prompts work as expected before making them available to the team
Create training resources: Consider a "Training" or "Examples" folder for new team members
Common Questions
Q: Can I edit a team prompt after creating it?
A: Yes, you can edit any team prompt by opening it and modifying the name, content, selected model, or folder location.
Q: How many dynamic variables should I include in a single prompt?
A: For optimal usability, limit variables to 3-5 per prompt to avoid overwhelming users with too many fields.
Q: Can I restrict certain team prompts to specific members?
A: Basic functionality shares prompts with all workspace members. Check advanced settings or enterprise features for granular permissions.
Q: Do team prompts work with all AI models in TeamAI?
A: Yes, you can specify which model to use when creating prompts, allowing you to match prompts to the most appropriate models.
Q: What happens if I include sensitive information in a shared prompt?
A: All shared prompts are visible to everyone in your workspace, so avoid including confidential information.
Q: Can I use prompts that require plugins if I don't have access?
A: Prompts connected to plugins may require additional permissions or setup for team members to use them effectively.
Q: How do I know which mode to select when using a prompt?
A: Select web mode when the prompt requires internet access for current information; use standard mode for general AI processing.
Q: Can I copy prompts from one workspace to another?
A: You can manually recreate prompts in different workspaces, but direct copying between workspaces isn't a standard feature.