TeamAI's shared team prompt library is a powerful feature that allows you to save, organize, and share AI prompts across your entire workspace. This guide will walk you through how to access the team prompt library, use existing prompts, create your own custom prompts with dynamic variables, and organize them efficiently.
By mastering team prompts, you'll save significant time by eliminating the need to repeatedly write complex prompts and ensure consistency in AI outputs across your team.
Materials or Requirements
To follow this guide, you'll need:
An active TeamAI account
Access to a TeamAI workspace
Basic understanding of prompt writing for AI
Ideas for prompts you'd like to save or share with your team
Step-by-Step Instructions
1. Accessing the Team Prompt Library
The shared team prompt library is easily accessible from the main TeamAI interface and contains both built-in prompts and any custom prompts your team has created.
Navigate to the right sidebar in TeamAI
Click on the "Team Prompts" option (third option down)
Browse through the available prompts organized in folders
When you open the team prompts section, you'll see a collection of saved prompts that are available to everyone in your workspace. TeamAI comes with approximately 200 built-in prompts to get you started, covering various use cases and applications.
2. Using Existing Team Prompts
Team prompts allow you to execute complex, pre-written prompts with just a few clicks, saving you from having to type out lengthy instructions repeatedly.
Browse through the available prompts in the team prompt library
Click on a prompt that matches your current need
If the prompt contains dynamic variables, fill in the requested information in the pop-up window
Select an appropriate mode if needed (e.g., web mode for internet access)
Click "Send" to execute the prompt
When you select a prompt, any dynamic elements (marked with double brackets in the prompt creation) will appear as pop-up fields for you to fill in. This allows for customization of the prompt without changing its core structure. For example, with a product brochure prompt, you might simply need to enter the product name and additional details rather than writing out the entire prompt from scratch.
3. Creating Your Own Team Prompts
Creating custom team prompts allows you to standardize frequently used instructions and share them with your team.
In the Team Prompts section, click on "Shared"
Click the "+" button to create a new folder (optional) for organization
Click "New Prompt" to create a new team prompt
Give your prompt a descriptive name (e.g., "Story Prompt")
Write your prompt in the prompt content area
Use double brackets [[variable_name]] to create dynamic variables
Select which AI model should be used with this prompt
Choose the folder where the prompt should be saved
Click "Create" to save your new team prompt
When creating dynamic variables with double brackets, whatever you write inside the brackets will appear as the label in the pop-up window when someone uses your prompt. For example, if you write "Tell me a detailed story about [[topic idea]]", users will see a pop-up asking them to fill in a "topic idea" when they select this prompt.
4. Organizing Your Team Prompts
As your team creates more prompts, organization becomes essential for quick access and usability.
Create folders with clear, descriptive names for different categories of prompts
Move related prompts into appropriate folders
Pin frequently used prompts to the top of the team prompt section
Add personal favorites for prompts you use regularly
To pin a prompt to the workspace (making it easily accessible for the entire team):
Click the three dots next to the prompt
Select "Pin to workspace"
To add a prompt to your personal favorites:
Click the three dots next to the prompt
Select "Add to favorites"
Organizing your prompts effectively ensures that both you and your team members can quickly find the right prompt when needed, saving time and reducing frustration.
Tips and Warnings
Tips:
Create descriptive, specific names for your prompts so team members can easily identify their purpose
Use folders to group similar prompts together (e.g., "Content Writing," "Research," "Data Analysis")
For complex prompts, include clear instructions within the prompt itself about what information should be entered in the dynamic fields
Test your prompts before sharing them with the team to ensure they work as expected
Consider creating a "Training" or "Examples" folder for new team members to understand how to use effective prompts
Warnings:
Remember that all shared prompts are visible to everyone in your workspace, so avoid including sensitive or confidential information
Be careful when pinning too many prompts to the workspace as it can create clutter
Prompts connected to plugins may require additional permissions or setup for team members to use them
Very complex prompts with multiple dynamic variables may be confusing for new users
The selected AI model for a prompt affects the output quality and response time
Conclusion
TeamAI's shared team prompt library transforms how teams interact with AI by standardizing and simplifying the process of creating consistent, high-quality outputs. By creating a library of well-crafted prompts, you eliminate the need for team members to become prompt engineering experts while ensuring consistent results across your organization.
The ability to include dynamic variables makes these shared prompts flexible enough to adapt to different scenarios while maintaining their core structure. And with simple organization tools like folders, pinning, and favorites, you can manage even a large collection of prompts efficiently.
Start by exploring the built-in prompts to understand the possibilities, then create your own custom prompts tailored to your team's specific needs. As your prompt library grows, you'll discover significant time savings and quality improvements in your AI-assisted workflows.
Frequently Asked Questions
Q: Can I edit a team prompt after creating it? A: Yes, you can edit any team prompt by opening it and making changes to the name, content, selected model, or folder location.
Q: How many dynamic variables can I include in a single prompt? A: There's no strict limit, but for usability, it's recommended to keep the number of variables manageable - typically 3-5 at most.
Q: Can I restrict certain team prompts to specific team members? A: The basic functionality shares prompts with everyone in the workspace. For more granular permissions, you may need to explore TeamAI's advanced settings or enterprise features.
Q: Do team prompts work with all AI models in TeamAI? A: Yes, when creating a prompt, you can specify which model it should use, allowing you to match the prompt to the most appropriate model for the task.