Overview
TeamAI's spend limit system helps workspace owners and administrators control costs by setting maximum spending caps for usage beyond included plan credits. This is an automatic overage billing system—no manual purchases required.
What Spend Limits Are
Spend limits let you set a maximum dollar amount for extra usage beyond your plan's included credits each month. They help control costs and prevent unexpected billing overages.
Key principle: Spend limits only apply to usage beyond your included plan credits. Usage within your monthly credit allowance is covered by your subscription.
How Spend Limits and Overage Billing Work
When No Spend Limit is Set
What this means: If you have no spend limit set and you use up all your included plan credits, AI features will stop working. You'll be blocked until your credits reset next month.
Simple example: Your Enterprise plan includes 200,000 credits per month. If you use all 200,000 credits and have no spend limit, you cannot use any AI features until your credits reset on your next billing date.
When a Spend Limit is Configured
What this means: You can keep using AI even after you run out of included credits. You'll be automatically charged for the extra usage (called "overage") up to the maximum amount you set as your spend limit.
Simple example:
Your Enterprise plan includes 200,000 credits
You set a $100 spend limit (maximum you want to pay for extra usage)
You use 300,000 credits total this month
First 200,000 credits: Included with your plan ✓
Next 100,000 credits: You're automatically charged as you use them
If the extra 100,000 credits cost $20, you'll see a $20 charge on your next invoice
You now have $80 more you can spend before hitting your $100 limit
Automatic Reset
Your spend tracking resets automatically to $0 on your billing cycle date each month.
Changes Take Effect Immediately
You can increase, decrease, or remove your spend limit at any time, and changes take effect immediately.
Overage Billing Process
Automatic Billing
Overage fees are billed automatically as you consume additional credits beyond your subscription limit. These charges appear on your next monthly invoice. You do not need to manually purchase anything—the billing happens automatically.
Real-Time Usage
Your usage beyond included credits is tracked in real time. As soon as you exceed your plan's included credits, overage billing begins automatically (provided you have a spend limit set).
Monitoring Usage
Viewing Current Spend
Check the Spend Limits page for real-time tracking. The page displays:
Credits used
User Usage
Detailed Breakdowns
Access the Usage page for:
Model usage
Credits Used (Billing Period) - Output Token
Total Prompts
Notifications
Configure spending thresholds to receive email alerts at specified percentages. Each threshold triggers once per billing cycle.
Automatic Reset
Your spend tracking resets automatically to $0 on your billing cycle date.
Who Can Configure Spend Limits
Organizations: Only the organization owner
Standalone Workspaces: Owners and administrators
Frequently Asked Questions
Q: Do I need to purchase additional credits? A: No. You set a spend limit, and overage usage is billed automatically as you consume it. There is no separate purchase transaction.
Q: Do unused credits roll over? A: No, unused credits do not roll over to the next billing cycle. All credits reset at the beginning of each new billing period.
Q: When are overage fees billed? A: Overage fees are billed automatically as you use additional credits beyond your included amount. Charges appear on your next monthly invoice. You are not charged upfront.
Q: Can I change my spend limit mid-month? A: Yes, you can increase, decrease, or remove your limit at any time. Changes take effect immediately.
Q: Where can I see my current spend? A: The Spend Limits page shows your current spend amount, the percentage used, and a progress bar. You can also check the Usage page for a detailed breakdown.
Q: What payment options does TeamAI support? A: TeamAI accepts most major credit cards through a secure checkout. Invoice or purchase order payments are not currently supported.
Q: Who can set spend limits? A: For organizations: only the owner. For standalone workspaces: owners and admins.
Q: What happens when I hit my spend limit? A: When spending reaches 100% of your limit, AI features are blocked until the next billing cycle or until you increase your limit.
Q: Is this different from purchasing addons? A: Yes. The old addon system required manually purchasing additional credit packs. The current system uses automatic overage billing controlled by your spend limit.