Every page starts private. To share a page, open it and click Share, then choose who can open it. Everyone uses the same link, and TeamAI checks their access each time it opens.
Choose Who Can Open It
Only the owner: nobody else, apart from workspace admins.
Specific people: only the people you list.
Workspace: everyone in this workspace.
Organization: everyone in any workspace in your organization. It's only offered when your workspace is in an organization that allows it.
Add People
Under People with access, search with Add people by name or email, and choose Can view or Can edit. They get an email. You can only add members of this workspace.
Can view: open the page. Live data runs as them, with their own connections and credits.
Can edit: also save new versions through a chat, restore a version, rename the page, see its history, download its HTML, and invite workspace members at their own level or below.
Choose Which Version People See
Version people see starts at Always the latest version, so people see each new version as soon as it's published. The page's owner can pick one version instead. New versions then won't reach people until you change it.
Copy the Link
Click Copy link on the page or in the Share page dialog. Someone who isn't signed in goes to the login page and then back to the page. Someone without access sees You don't have access.
Stop Sharing
Change Who can open, or remove the person from People with access. It works right away: the next time they try to open the page, they're refused.
Frequently Asked Questions
Can workspace admins see my private page?
Yes. Workspace admins can always see a page, and can unshare or delete it. They can't edit its content unless they're given edit access.
Can I share a page with someone outside my workspace?
You can't add outside guests. Use Organization for people in your organization, or a public link for anyone else.
Why isn't Organization offered?
The workspace isn't part of an organization, or an admin has turned off org-wide sharing.
Will people see my data on a live page?
Each viewer reads with their own access, unless the tool uses one shared account. See Live Pages and the Allow Prompt.