Overview
This article covers the Google Workspace quick-connect flow that starts inside TeamAI. In the current product, this setup path uses the in-workspace quick-connect flow in `Tools > Quick Tools`.
Learning Objectives
- Connect Google Workspace from the Tools area when the quick-connect option is available
- Understand when the Google Workspace quick-connect option is available
- Verify the connection before using it in production work
Prerequisites
You'll need:
- Access to your workspace
- Permission to create or manage tools in the workspace
- A Google account you want to connect
Note: The Google Workspace quick-connect option only appears in supported workspaces and plans. If you do not see a Google Workspace card under Quick Tools, this setup path is not available in your workspace yet.
Connect Google Workspace with Quick Connect
Open the Google Workspace quick-connect card
Applicable to: Workspaces where the Google Workspace card appears in `Tools > Quick Tools`
1. Navigate to `Tools` in the left sidebar.
2. Confirm the page header shows `Tools`.
3. Look for the `Quick Tools` section near the top of the page.
4. Locate the `Google Workspace` card in the `Quick Tools` section.
- The card label is `Google Workspace`.
- The description may read: `Connect Gmail, Calendar, Drive, and more.`
5. Click `Connect` on the Google Workspace card.
- TeamAI redirects you to the Google Workspace connection flow.
- If the card already shows `Connected`, click `Manage` instead.
Complete the Google Workspace connection flow
1. Follow the Google sign-in and authorization prompts.
2. Finish the connection flow.
3. Wait while TeamAI completes the setup and returns you to the Tools area.
Result: Your Google Workspace account is connected to your user account in the workspace.
Tip: If the connection succeeds, TeamAI shows a success state before returning you to `Tools`.
Note: This connection is user-specific. Another member of the same workspace may need to connect their own Google Workspace account separately.
Important: Each user can have one Google Workspace quick connection per workspace.
Verify the Connection
1. Return to `Tools > Quick Tools`.
2. Confirm the Google Workspace card now shows `Connected`.
3. Click `Manage` to open the connected tool details.
4. If needed, test the connected Google Workspace tool with a small, non-production use case before relying on it for live work.
Result: You have confirmed the connection is active and ready to use.
Best Practices
- Use the built-in quick connect path: It is the supported setup flow inside TeamAI.
- Test before production use: Run a small test so you can confirm the connection behaves as expected.
- Review the existing connection before reconnecting: If the card already shows `Connected`, use `Manage` first.
- Keep ownership in mind: Because the connection is user-specific, each workspace member should verify their own access.
- Reconnect carefully: If you want to switch Google accounts, disconnect the current connection first.
Common Questions
How do I connect Google Workspace to TeamAI?
Use the Google Workspace card in `Tools > Quick Tools` and complete the Google authorization flow.
Where do I find the Google Workspace connection option?
Go to `Tools` in the left sidebar, then look for the `Quick Tools` section near the top of the page.
What can I use after connecting Google Workspace?
The current quick-connect flow is designed to connect Google services such as Gmail, Calendar, Drive, and more for use inside TeamAI.
What if I do not see the Google Workspace card in Quick Tools?
Your workspace may not currently support Google Workspace quick connect. If the card is not visible, this setup path is not available in that workspace.
What if the button says Upgrade instead of Connect?
The current workspace plan does not support Google Workspace quick connect.
Can multiple people in the same workspace connect Google Workspace?
Yes. The connection is user-specific, so each user should connect and confirm their own access if needed.
Can I connect more than one Google Workspace account at the same time?
Not through this quick-connect path. Each user can have one Google Workspace quick connection per workspace.
What should I do if Google Workspace already shows Connected?
Click `Manage` to review the existing connection instead of starting over.