Overview
Workspace owners and admins can see and manage their team's scheduled jobs, not just their own, and track workspace-wide usage on the Schedules Dashboard.
Who Can See What
Role | Schedules they can view and manage |
Member | Only their own schedules. |
Admin | Their own schedules, plus schedules owned by members. Not schedules owned by other admins or owners. |
Owner | All schedules in the workspace. |
Owners and admins see these schedules in the regular Schedules list and can open, edit, pause, resume, test, or delete them the same way as their own.
Editing Someone Else's Schedule
A schedule always runs as its owner, even when an admin edits it. That means:
Runs use the owner's access to agents, datastores, and tools.
You can only choose an agent the schedule's owner can use.
Runs count toward the owner's limits (20 active schedules and 100 successful runs per month in this workspace), not yours.
Schedules Dashboard
Owners and admins can open the dashboard from the Schedules page (the button appears once the workspace has schedules). Use the filter at the top to view the Last 7 days, Last 30 days, Last 90 days, or All time.
The dashboard shows:
Active Schedules — the number of schedules in the workspace (including paused and completed ones; deleted schedules aren't counted)
Total Runs, Successful, Failed, and Success Rate for the selected period
Token Consumption — total input and output tokens
Most Expensive Schedules — the schedules using the most tokens, with their owner and number of runs
Recent Failures — the latest failed runs
Per-User Breakdown — for each person: number of schedules, Runs Used / Allotment for this month (e.g. 3 / 100), total runs, and failure rate
Good Practices
Check Recent Failures and the per-user Failure Rate regularly, and open the run history of any schedule that keeps failing.
Watch Runs Used / Allotment so people don't hit the 100-run monthly limit unexpectedly.
Look at Most Expensive Schedules to spot prompts that could be tightened or run less often (for example every 2 weeks instead of weekly).
Verify the agents your team needs for client and project schedules — only verified agents can be used with projects or clients. See Scheduling with Projects and Clients.